Sustainable - small/med/large- Feb 2026

Before completing this application please ensure you have read:

• Community Grants Program Information
• Sustainable Communities Fact Sheet

All applications will require supporting documents. Please make sure that the correct documents are attached when requested in your application.

Supporting documents may include: 

• Certificate of Incorporation 
• ACNC Registration
• Business Registration 
• Certificate of Public Liability Insurance 
• Quotes/ evidence of costings for items you intend to purchase
• Quotes for any service delivery 
• Annual report/ Financial statement ( required for medium & large grants) 

We encourage you to submit your application within the first 2 weeks of a Grant Round opening. This means that if your application is missing any information, then you will be notified and given the opportunity to resubmit before the Round closes. 

Any applications submitted in the last two weeks of the Grant Round must ensure that all information is provided as incomplete applications will not be considered

Please contact the Grants Team should you require any assistance or would like to discuss your application further: 

• Email: Grants@stirling.wa.gov.au 
• Phone: 9205 7115

You will need to regularly save your application by clicking 'Save Progress" button which appears at the top of your screen 

Applicants must be one of the following eligible entities:

• Not-for-profit organisation
• Incorporated association
• Registered conservation volunteer group
• Small business based in Stirling with an ABN and matched funding
• Registered School with matched funding
• Individual or unincorporated group (must be auspiced)

Applicants must also:

• Have read the Community Grants Guidelines and fact sheet to check eligibility and alignment to funding priorities.
• Be located within the City of Stirling or provide a project/initiative that will substantially benefit the City of Stirling residents
• Have no outstanding acquittals or debts with the City of Stirling
• Proven ability to manage similar projects to that proposed (if piloting a new project, we recommend applying for a quick response grant to trial the project)
• Hold valid Public Liability Insurance
• Start date of activity must commence after the Outcome & Payment notification period - 60 business days for small and medium grants and 80 business days for Large grants (from round closure date) 
• Not be a current employee or Elected Member with the City of Stirling
• Applicant and/ or Authorised Signatory has not exceeded 2 grants per financial year

Receiving a grant doesn’t automatically mean that your event is approved or that a City venue is booked. If you’re planning an event, you’ll still need to follow the City of Stirling’s Event Application and Approvals process, meet all relevant local laws, and submit a venue booking separately.

The event approval process is completely separate from the grant application process.
Event applications must be lodged at least 8 weeks before your event, even if you haven’t yet received your grant outcome.

Before applying for a grant, please consider whether you’ll be able to meet all event requirements and timeframes. If an event does not receive approval, any funding allocated to that part of the project may need to be returned.

To help your application go smoothly, we encourage you to discuss your event with a City Events Officer. They can help you understand the requirements, possible costs, and anything else you might need to consider before applying.

• Email: eventapplications@stirling.wa.gov.au 
• Phone:  (08) 9205 8555
• See more information on the City's Event Application and Approvals process on the City's website 'Information for Event Organisers' < https://www.stirling.wa.gov.au/attractions-and-recreation/arts-and-events/information-for-event-org…>
• View the recent Event Application and Approvals Process recent presentation and webinar. 

Grant Funding for Events Only

Applicants are encouraged to seek grant funding and support from multiple sources. In general, the City will not contribute more than 50% of the total event budget value.

Each application is assessed on a case-by-case basis and any funding amount awarded will be based on the following: 

• Small scale events - up to $5,000 total package 
• Medium scale events- up to $20,000 total package 
• Large scale events - over $20,001 total package ( noting this type will require council approval with an outcome notification period of 50 business days) 

Please find further information about the classification of each type of event here,  under Vibrant Communities - Funding available